Privacy notice

Last reviewed: November 2026

Who we are

VinDo Technology Ltd is the controller of the personal data described in this notice. We are registered in England and Wales, company number 09854629, at 24 Brookside Business Park, Stone, Staffordshire ST15 0RZ.

We are registered with the Information Commissioner's Office (ICO). Our data protection registration number is ZC286491.

What we collect

We collect only what we need to run our business and reply to you:

Enquiries: the details you give in our contact form or by email, such as your name, email address, organisation and message.
Clients, suppliers and partners: business contact details and the correspondence needed to deliver and manage our work.
Website use: aggregate visit statistics that do not identify you. See our cookie notice.

Why we use it and our lawful basis

To reply to enquiries and follow up on them: our legitimate interest in responding to people who contact us.
To deliver services and manage client and supplier relationships: performance of a contract, or steps before entering one.
To meet legal, tax and accounting obligations: legal obligation.
To understand how our website is used, in aggregate: our legitimate interest in improving the site.

We do not sell personal data, and we do not use it for automated decision-making or profiling.

We use trusted service providers who process data on our behalf and under contract:

Airtable, which provides our contact form and stores enquiries.
Microsoft, which provides our email (Microsoft 365) and website hosting (Azure).
Cloudflare, which provides our cookie-free website analytics.

We share data with others only where the law requires it or you have asked us to.

International transfers

Some providers may process data outside the UK, including in the United States. Where they do, we rely on appropriate safeguards such as the UK–US data bridge or the International Data Transfer Agreement.

How long we keep it

We keep personal data only as long as we need it. We keep enquiries that do not lead to work for two years, and client records for six years after the engagement ends to meet tax and legal requirements.

Your rights

You have the right to:

access the personal data we hold about you
have inaccurate data corrected
have your data erased
restrict or object to how we use it
receive your data in a portable format

To use any of these rights, email info@vindo.co.uk. We will respond within one month.

Complaints

If you are unhappy with how we have handled your data, please tell us first at info@vindo.co.uk. We will acknowledge your complaint within 30 days and tell you the outcome without undue delay.

You can also complain to the Information Commissioner's Office (ICO): ico.org.uk, or 0303 123 1113.

Changes to this notice

We will update this notice when our practices change, and show the date of the latest review at the top of this page.